| Overview
and Purpose
The
Audit Committee (the “Committee”) is a committee of
the Board of Directors (the “Board”) and shall be appointed
by the Board.
The
Committee’s purposes are to assist the Board in oversight
of
-
the integrity of the Company’s financial statements,
-
the Company’s compliance with legal and regulatory requirements,
-
the independent auditor’s qualifications and independence,
and
-
the performance of the Company’s internal audit function
and independent auditors,
and
to prepare an audit committee report required by the Securities
and Exchange Commission (“SEC”) to be included in the
Company’s annual proxy statement.
Membership
The
Committee shall be composed of at least three (3) members of the
Board who shall be selected by the Board, each to serve a one (1)
year renewable term expiring on the date of the annual meeting or
upon appointment of their successors. Each Committee member shall
be independent of management of the Company, free of any relationship
that would, in the opinion of the Board, interfere with the exercise
of independent judgment as a Committee member, and each shall at
a minimum meet the independence requirements for audit committee
members as set forth in the Rules of the New York Stock Exchange
and other applicable requirements for audit committee membership
imposed by the Securities Exchange Act of 1934 and regulations thereunder.
The Chair of the Committee will be appointed by the Board of Directors.
The
background of Committee members is to be compatible with the duties
of the Committee. Each member of the Committee must be financially
literate or must become financially literate within a reasonable
period of time. The Board shall determine the qualifications of
Committee members in the exercise of its business judgment.
Committee
members shall meet the requirements of regulatory agencies and the
Company’s Corporate Governance Prinicples.
In
the event that a Committee member serves on the audit committee
of more than three public companies, the Board must determine whether
such simultaneous service impairs the ability to serve effectively
on the Committee.
Meetings
The
Committee shall meet at least four (4) times per year and at such
other times as it deems necessary to fulfill its responsibilities.
Meetings
may be called by the Committee Chair or by a majority of the Committee
members.
A quorum
for the transaction of business at any meeting of the Committee
shall consist of a majority of the members, and the act of a majority
of the Committee members present at any meeting at which a quorum
is present shall be the act of the Committee.
Meetings
shall be chaired by the Committee Chair or, in the Chair’s
absence, by a member chosen by the Committee from among themselves.
Notices
of meetings, agendas and related materials shall be provided to
the Committee members no later than the day prior to the meeting.
However, it should be a standard practice to deliver the agenda
and materials for consideration to the Committee members at least
five (5) working days prior to the meeting except in unusual circumstances.
The
Committee will have full access to the Company’s books and
records.
Meetings
may be conducted with members physically present, or present by
telephone or other communication facilities that permit all persons
participating in the meeting to hear or communicate with each other,
and such participation shall constitute presence in person at such
meeting.
Attendance
by invitation at all or a portion of Committee meetings is determined
by the Committee and may include the Chief Financial Officer, representatives
of the independent auditors, and such other officers, support staff
or others as may be deemed appropriate.
A resolution
consented to in writing (whether by document, e-mail, or other similar
means) and signed by all Committee members who would be entitled
to vote on that resolution at a meeting of the Committee shall be
of the same effect as one passed at a Committee meeting.
Minutes
shall be kept of all meetings of the Committee.
Duties
and Responsibilities
As
to the Independent Auditors:
To
appoint (subject to shareholder ratification) and retain the Company’s
independent auditors and to compensate, evaluate, and, if appropriate,
terminate said auditors at its discretion. The independent auditors
shall report directly to the Committee.
To
discuss and review with the independent auditors the overall scope,
responsibilities, plans, budget, and staffing of the audit, approve
audit engagement fees and terms, and to approve other audit related
services and non-audit services in accordance with the Company’s
policy regarding such matters.
To
at least annually obtain and review a report by the independent
auditor describing: the audit firm’s internal quality-control
procedures; any material issues raised by the most recent internal
quality-control review, or peer review, of the firm, or by any inquiry
or investigation by governmental or professional authorities, within
the preceding five years, respecting one or more independent audits
carried out by the firm, and any steps taken to deal with any such
issues; and (to assess the auditor’s independence) all relationships
between the independent auditor and the Company.
To evaluate the independent auditor’s qualifications, performance
and independence and that of the lead partner of the independent
auditor.
To
obtain competitive bids for the independent audit engagement no
less frequently than every five years.
To
ensure rotation of the independent auditor’s audit partners
as required by law, and set policies about the Company’s hiring
of current or former employees of the independent auditor.
To
review with management and the independent auditors reports from
the independent auditors with respect to the critical accounting
policies and practices of the Company, alternative treatments of
financial information within generally accepted accounting principles
that have been discussed with management, ramifications of the use
of such alternative disclosures and treatments, and the treatment
preferred by the independent auditors and other material written
communications between the independent auditors and management such
as any management letter or schedule of unadjusted differences.
To
review with management and the independent auditors the Company’s
annual and quarterly financial statements, including the Company’s
disclosures under “Management’s Discussion and Analysis
of Financial Condition and Results of Operations.”
To
meet with the independent auditors without management present to
review with the independent auditor any audit problems or difficulties,
including any restrictions on the scope of the independent auditor’s
activities or on access to requested information and any significant
disagreements with management, and review with the independent auditor
management’s response to audit problems or difficulties.
To
resolve any disagreements between management and the independent
auditors regarding financial reporting.
As
to Other Financial and Accounting Matters:
To
review any major issues regarding accounting principles and financial
statement presentations, including any significant changes in the
Company’s selection or application of accounting principles,
and current accounting trends and developments.
To
review any analyses prepared by management or the independent auditor
setting forth significant financial reporting issues and judgments
made in connection with the preparation of the financial statements,
including analyses of the effects of alternative GAAP methods on
the financial statements.
To
review the effect of regulatory and accounting initiatives, as well
as off-balance sheet structures, if any, on the financial statements
of the Company.
To
review the type and presentation of information to be included in
the earnings press releases.
To review and recommend to the Board of Directors for approval and
inclusion in the annual report on Form 10-K the annual audited financial
statements and the Form 10-Q.
As
to the Internal Audit Function:
To
annually review and evaluate the internal audit function, including
its staffing and performance, and make a determination of whether
the internal auditor is independent of those functions being audited,
and to review and evaluate the appropriateness of the internal audit
plans for the year, including its scope, planning, and staffing.
To
meet separately with the internal auditor to discuss any matters
that the Committee believes should be discussed privately.
As
to Internal Controls and Certifications:
To
consider and review with management and the independent auditors
the adequacy and effectiveness of the Company's system of internal
controls, disclosure controls and computerized information systems
controls and security (including any significant issues as to the
adequacy of the Company's internal controls and any special audit
steps adopted in light of material control deficiencies), and to
recommend to management changes or improvements thereto.
To
consider and review with management and the independent auditors
the Company's internal control report under the SEC rules implementing
section 404 of the Sarbanes-Oxley Act of 2002 ("Sarbanes-Oxley")
for inclusion in the Company's annual report.
To
review the reports of the Chief Executive Officer and Chief Financial
Officer required by section 302 of Sarbanes-Oxley, the certification
required by section 302 and 906 of Sarbanes-Oxley and the management
report and attestation of the independent auditors required by section
404 of Sarbanes-Oxley.
As
to Other Matters:
To
inquire of, review with management and the independent auditors,
and discuss the Company’s guidelines and policies with respect
to risk assessment and risk management, any significant financial
risk exposures, and the steps management has taken to monitor and
control such exposures.
To
establish and maintain procedures for the receipt, retention, and
treatment of complaints received by the Company regarding accounting,
internal accounting controls, or auditing matters, and for the confidential,
anonymous submission by employees of concerns regarding accounting
or auditing matters in accordance with SMC’s Whistleblower
Policy.
To
ensure that the full Board of Directors annually reviews the proven
and probable reserve calculations.
To
meet separately with management to discuss any matters that the
Committee believes should be discussed privately.
To
report regularly to the Board and review with the Board any issues
that arise with respect to the quality or integrity of the Company’s
financial statements, the Company’s compliance with legal
or regulatory requirements, the performance and independence of
the Company’s independent auditors, or the performance of
the internal auditors.
To
ensure that the independent auditors, internal auditors, and management
have coordinated their audit efforts to assure completeness of coverage,
reduction of redundant efforts, and the effective use of audit resources.
Other
In
fulfilling its duties the Committee may obtain advice and assistance
from independent advisors, including legal and accounting advisors,
as it deems necessary, and it has the authority to retain and compensate
such advisors at its discretion without Board approval.
The
Committee shall review annually the adequacy of the Audit Committee
Charter and request Board approval for any changes it recommends.
The
Committee shall annually undertake and review with the Board a performance
evaluation of the Committee.
The
Committee shall perform such other functions consistent with law
as assigned by the Board and consider any other matters that in
the opinion of the Committee, or at the request of the Board, would
assist the Directors in meeting their responsibilities.
The
Company shall provide appropriate funding (as determined by the
Committee) for the payment of compensation to the independent auditors
and the Committee’s legal and accounting advisers, as well
as the administrative expenses of the Committee that are necessary
and appropriate in carrying out its duties.
*******
While
the members of the Committee have the duties and responsibilities
set forth in this Charter, nothing contained in this Charter is
intended to create, or should be construed as creating, any responsibility
or liability of members of the Committee, except to the extent otherwise
provided under applicable federal or state law.
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